Japanese corporate support services

It’s essential to maintain your Japanese entity in good legal standing, with correct and timely government registrations and filings, regardless of whether it’s a kabushiki kaisha KK company, a godo kaisha GK company or a Japanese branch-office. Our corporate support services, backed by licensed legal specialists, include the following:

Preparing convocation notices and Minutes of Board of Directors Meetings of kabushika kaisha KKs to: convene Annual General Meetings or Extraordinary General Meetings of shareholders, approve share transfers, approve sale of shares, elect replacement representative directors, etc.
Preparing convocation notices, proxy voting forms and Minutes of Annual General Meetings of shareholders to approve financial results for kabushiki kaisha KKs.
Preparing convocation notices, proxy voting forms and Minutes of extended Annual General Meetings of shareholders to approve financial results and matters affecting a kabushiki kaisha KK company’s registered details, such as: election or re-election of directors, change of directors’ addresses, change of registered address, change of business purposes, change of authorized share capital, change of financial year, etc. and filing the notarized Minutes with the Ministry of Justice.
Preparing convocation notices, proxy voting forms and Minutes of Extraordinary General Meetings of shareholders, to approve matters affecting a kabushiki kaisha KK company’s registered details, such as: election of mid-term replacement directors, change of directors’ addresses, change of registered address, change of business purposes, change of authorized share capital, etc. and filing the notarized Minutes with the Ministry of Justice.
Preparing notices, consent forms and Minutes of General Meetings of Members, to approve matters affecting a godo kaisha GK company’s registered details, such as: election of a replacement Manager, change of members’ addresses, change of registered address, change of business purposes, change of financial year, etc. and filing the notarized Minutes with the Ministry of Justice.
Preparing Representatives’ Affidavits to approve matters affecting a branch-office’s registered details, such as: election of replacement Representative, change of registered address, change of business purposes, change of head-office directors’ addresses, change of financial year, etc. and filing the notarized Minutes with the Ministry of Justice.

If a Japanese company or branch-office in Japan changes its registered details, or certain registered details of a Japanese branch-office’s head-office change, such as directors names or addresses, then the changed details must be registered with Japan’s Ministry of Justice within 30 – 60 days. Failure to register changed details will result in penalties and in certain cases withdrawal of business licenses. Japanese companies make sure their registered details are always correct.